Job Details

Job Title: Building Secretary

Department: Clerical

Reports to: Building Principal

Classification: Non-Exempt

Summary

Responsible for providing highly skilled confidential assistance to the Building Principal managing the day-to-day issues of the building, coordinating projects and procedures with staff, making routine work decisions performing a variety of duties requiring perceptive judgment and discretion.

Essential Duties and Responsibilities

Responsibilities include, but are not limited to;

• Provide clerical support to Building Principal, Director or Assistant Principal
• Respond to inquiries from the public, either in person or on the telephone
• Manage incoming/outgoing phone calls
• Type correspondence (letters, memos, notices) for supervisor
• Receptionist duties
• Provide appropriate contact with parents, students and outside agencies
• Type, file, copy and mail information
• Data entry and maintenance of student and teacher information
• Maintain records such as grades, attendance, incident reports, inventories, schedules, etc., in accordance with district policies and procedures
• Keep all office business confidential
• Collect, organize, disseminate information
• Assist building principal with duties in other areas as assigned

Supervisory Duties

None

Qualifications

Education/Experience

High School Graduate or equivalent

Three years of clerical experience preferred

Must have working knowledge of office machines and excellent computer skills

Must pass a background check through the MO Highway Patrol

Certificates, Licenses, Registrations

None

Skills and Abilities

An individual who holds this position must have the ability to:

Read and interpret documents such as instructions and procedure manuals

Write simple and complex reports and correspondence

Speak with members of the public and other staff members

Computation

Ability to calculate figures and amounts such as discounts, interest, proportions, and percentages

Reasoning

An individual who holds this position must have the ability to:

Interpret instruction furnished in written, oral, diagram or schedule form

Solve problems when such problems have a variety of concrete variables

Technology

An individual who holds this position must:

Have strong computer skills including word processing, and working with spreadsheets and databases

Be able to understand and submit online reports to state and federal agencies

Have the ability to learn new systems and software

Additional Skills and Abilities

An individual who holds this position must have:

Strong interpersonal skills

The ability to work closely with a variety of staff members and the public

The ability to safeguard confidential information

Physical Demands

While performing the duties of this position an employee is regularly required to sit, talk and hear. The employee is frequently required to walk and use fingers and controls. The employee is occasionally required to stand, reach and bend and lift and carry up to ten pounds. Close vision ability to look at a computer screen for long periods of time is required.

Attendance

Consistent and regular attendance is an essential function of this position.

Conditions and Environment

The work environment is consistent with a typical office environment.